Geological Society of Maine

Geological Society of Maine
Founded 1974

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Adopted April 3, 1992

1. The president shall maintain a file of correspondence both within and without the Society and of any other matters considered important enough to become part of the society's permanent record, including a copy of each issue of The Maine Geologist. Annually, prior to the fall meeting, other officers except the Treasurer shall add their correspondence to the file. The file shall be passed on to each succeeding President. The Treasurer, however, shall maintain a separate file of all financial transactions.

2. Part of the duties of the officers include the following: The Vice President shall be responsible for the arranging and publicizing the annual summer field trip. The Treasurer shall handle publication sales and inventory. The Secretary shall keep minutes of the meetings, including brief summations of talks by guest speakers. The official version of the minutes are those published in The Maine Geologist

3. The summer Maine Geologist shall have an approximate box in which any member in the arrears on dues shall be notified by a red check.; Those who have not paid by the date of publication of the next Maine Geologist will be removed from the mailing list.

4. The President shall decide what organizations may be given the Society's mailing list for a one time use only, provided the organization is nonprofit, scientific, or educational.

5. The President in consultation with the Executive Committee shall decide to what activities of other organizations the Society will lend its name as a cosponsor, provided there are no financial or other potential liabilities involved, and the activity is nonprofit, scientific, or educational.

6. Announcements of meetings of other nonprofit, scientific, or educational organizations in The Maine Geologist shall be at the discretion of its Editor.

7. Tape recordings of the Society's meetings shall not be permitted. This is not meant to exclude the press.

8. The following are permitted administrative expenses when incurred while doing the society's business: postage, stationary, copying of correspondence, and phone calls. Such expenses may be incurred by members of the Executive Committee, chairpersons of committees, Bulletin editor, Maine Geologist editor, postal chairperson, short course chairperson. Bills with receipts shall be submitted monthly to the Treasurer for reimbursment.